Devington Technologies: Hippocrates III Medical Practice Management and Billing Software

Set up procedure and diagnosis codes, names and addresses of referrers, facilities and insurance carriers in six Master Files for easy reference and updating. Create multiple fee schedules and carrier profiles for each provider.
Fast search and update of Master Files through function-key windows during patient entry and claim entry.
Coding requirements stored by procedure code to prevent errors during claim entry (i.e., prior approval required, modifiers required, and Place-of-Service limitations).

Patient Information Retrieval:

Last Name
Account Number
Chart Number
Social Security Number
Home Phone
Work Phone
Analysis Codes
Insurance ID Number
Referring Physician.

Patient Records:

All records are controlled by security access levels. Set up all billing and employment information as well as the name and address of the responsible party for patient bills. Add up to 12 pages of patient notes for each account. Assign up to three user-defined Analysis Codes for each patient for tracking purposes. Update patients' records while entering the day's services. View account balances, patient-due portion and aging analysis upon patient retrieval without changing screens. Generate labels for charts or intraoffice forms as part of patient entry.

Claims Entry:

Easy entry of related diagnoses for each procedure, up to seven diagnoses per claim. Automatic cross-referencing of Place- and Type-of-Service Codes to meet carrier requirements and avoid entry error. Use Group Codes to simplify entry of alternate procedures. Easy to read screens to hold Workers Compensation and No Fault case data. Multiple WC and NF cases can be maintained on one account.

Treatment Histories:

Diagnosis and procedure histories are online, including up to three related diagnoses and four modifiers per procedure. Claim histories are maintained with complete payment and adjustment history. Claim Review Window to review status of all pending claims. Statistical and detailed review of procedure and diagnosis history by doctor, location, referrer, or clinical analysis code.

Customized Interoffice Bill:

Create your own interoffice bill using the system's standard format, by printing just the diagnosis and procedure codes commonly used in your practice.

Online Help

Press the Help Key to display detailed instructional and "how to" tips while on any screen.

System Highlights

Hippocrates III was designed to complement IBM's state-of-the-art midrange computing platform, the iSeries (AS/400). It combines the power and performance of larger system architecture with the user-friendliness of smaller, microprocessor-based machines. This combination gives you a system that is flexible enough to work and grow with your practice. In addition, the iSeries is speedy and ultra-reliable in all respects. IBM quality engineering is the foundation of your Hippocrates III system. Leading the industry with progressive technology, thorough documentation, and outstanding warranty policies, IBM iSeries stands as the hardware of choice.

Print Spooling:
Print reports from any page number, hold reports for later printing, change the number of copies to print, and redirect reports and documents to any printer.
Multilevel Security:
Assign passwords to every user, and manage the system by assigning the appropriate level of authority to each, to control access to information.
Simultaneous Printing:
Use the system's job queuing capabilities to print letters, bills, documents and reports from a single session to one or more printers, without tying up the session.
Simplified Backup:
Copy your system files to tape through a single menu option.
Use Your Existing PC's as Session Workstations:
Your existing PC's can be used on as iSeries workstations, by direct cabling or network connect.
Job Scheduling Capability:
Schedule jobs and system functions to run in the background at any time of day or night, without tying up your session.
Easy Upgrade Path:
Convert to a larger system without retraining your staff. Hippocrates III grows with you - no messy conversions or software design changes.
Communications Capabilities:
Transmit claims, receive technical support, and operate remote offices through your phone lines.
Ad-Hoc Queries:
Create your own reports and screen inquiries that access Hippocrates data files with this special report generator.
Special Needs?
Hippocrates III can be customized to meet your specific requirements, by our experienced programming and consulting staff.

Electronic Claims Submissions

Electronic Claims Submissions and Remittances:

Transmit Medicare, Medicaid and most other Private Insurance claims electronically (via modem/telephone) to insurance companies. Receive your New York Medicare and Medicaid remittances electronically for automatic posting, too.

Appointment Scheduling and Patient Recalls

Appointment Scheduling Features:

Your appointment book is crucial to planning your day. Hippocrates III makes it easy to schedule appointments efficiently, making the most of your available treatment hours. With Hippocrates III you can:

Maintain separate office hours for each doctor in the practice to avoid scheduling errors.
Set up variable time intervals for each doctor in the practice.
Create appointment-reason codes for why the patient is coming in with predefined time intervals to ensure enough time between procedures.
View at a glance a monthly calendar of your scheduled appointments versus your available treatment hours to help you balance your work load.
Display what is currently scheduled and/or open for any given day.
Schedule more than one patient for a specific appointment daily treatment schedules for each doctor, location, and/or room.
Block out times when appointments should not be made (i.e., vacations, holidays, or other times when patients should not be seen).
Search quickly for the first available appointment time. A big time saver!
Store those important notes and reminders about the patient coming in as part of scheduling the appointment.

Recall Features:

Recalling patients is a fundamental part of every practice. Yet, few offices find the time. With Hippocrates III you can easily recall patients by:

Procedure code.
Diagnosis code.
Date of service.
Date of last visit.
Date of birth.
Up to three recall codes that you define yourself.
A recall date set up on the patient's account at the time of last visit.

Print your recall notices by creating up to nine different (possibly multilingual) recall postcards and/or nine different letters to send to your patients. You can also print mailing labels for your preprinted cards.

Billing, Accounts Receivable and Automated Payment Reconciliation

Paper Claims, Worker's Compensation, and No Fault:

As the day's services are entered, print clear and accurate insurance forms for those companies requiring a paper claim. Print Worker's Compensation and No Fault forms as well.

Patient Billing:

As patients check out, provide them with instant receipts for their records. For those patients who forget to pay promptly, generate accurate patient statements on self-mailers that include return envelopes for easy response.

Collections:

Simplify collections by targeting separate Aging Reports for the patient-due and insurance-due portions of your accounts Receivable. Age your total receivable for a specific carrier, office location, or doctor. Assign a status code to patients in Collection for reporting and tracking purposes.

Payment Posting (Payment Reconciliation)

One touch payment posting of commonly used procedures.
Transfer balances to as many as five different insurance carriers.
Automatically-stored "Approved" and "Paid" dollar values for each procedure and carrier.
Automatic calculation of Medicare adjustments on assignment claims.
Receive, load and automatically post electronic remittances (optional).

Audit Trail Reporting:

Print the day's transactions as part of a daily close process, with an option to transfer entries to the General Ledger.
A full range of Payment Application and Open Item reports are available, for complete transaction history and analysis of how each claim was billed and paid.
Record adjustment and write-off amounts using predefined reason codes.
Archive reports to diskette or tape for future printing.

Personal Practice Solutions

Hippocrates III is offered in a small office configuration via our ePA solution, our low cost, high-quality, room-to-grow Internet-connected solution for your practice.

Community Health Care Clinic and Group Practice Solution

Hippocrates III on the IBM iSeries (AS/400) eServer is the solution to use for use for Community Health Care (CHC) clinics, as well as medium-to-large group practices. IBM's iSeries eServer affords virtually unlimited growth. As your health care facility grows, your system can be upgraded to a without changing your application software or retraining your staff. You can start out with networked PC workstations, and expand to as many as 7,000. IBM's eServer is one of the safest, most reliable and fastest technology solutions available today.

As a certified IBM Business Partner, Devington Technologies can facilitate your IBM iSeries eServer selection, purchase or lease, installation, configuration, support and maintenance requirements, as well as its integration with the rest of your network.

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Hippocrates™ III Features

Master Files: